A useful multi-site PAT programme starts with a clear list of sites, equipment and access requirements. The aim is to leave each local team knowing what was checked, what needs attention and who owns the next action.
This guide is for businesses managing their own premises or an estate of schools, shops, offices or other workplaces. Contractors delivering work for a client can also use our subcontract service page.
| Information | What to provide |
|---|---|
| Site identity | Address, postcode and the site name or code you want on records. |
| Equipment | Estimated items, existing inventory and any industrial or specialist equipment. |
| Access | Named contact, keys, induction, security and areas needing an escort. |
| Timing | Opening hours, staff availability and permitted disconnection windows. |
| Reporting | Recipients, location names, existing asset IDs and any requested output format. |
Count mains appliances, detachable leads and mains power supplies consistently. Our visual appliance-counting guide explains how separate items affect the estimate.
An open building does not mean its equipment is available. Ask each site to identify chargers taken home, items held in vehicles, locked cupboards, shared kitchens and equipment used continuously. Agree who can authorise shutdowns before scheduling those items.
Group visits sensibly by location and operating requirements. Proposed dates, travel costs and the number of visits need to be agreed against the actual site list. Out-of-hours arrangements are subject to availability and the quote.
| Finding | Record and follow-up |
|---|---|
| Failed equipment | Identify the item and fault. Agree who prevents further use, authorises repair or replacement and arranges any required reinspection or retest. |
| No access or no permission to disconnect | Record the affected area or item and why work could not be completed. Agree a further visit if needed. |
| Item on the register not found | Ask the site to confirm whether it moved, was removed or remains unlocated. Do not record a pass without checking it. |
| Additional equipment found | Confirm the extra scope and any price change through the agreed contact. |
Choose room and department names that staff recognise. Ask for the information your team will actually use, and confirm any special format or system-import requirement in advance. See our example reports and appliance labels.
Keep follow-up actions alongside the results: who is handling a repair, what was replaced and which items still need access. A completed visit and a closed list of actions are different things.
AiO is based in Christchurch and serves businesses across the South and South West. Send the site schedule, approximate counts and preferred dates, then speak to AiO about a tailored quote. For larger estates we confirm the delivery plan and price with you rather than treating one calculator total as the full project scope.
Related: prepare a site for PAT testing · plan inspection and testing intervals.
View our example report and appliance labels before you book.